# Local calendar, bookings and guests

Not every host uses a channel manager. Properties without a channel link use the built-in **local calendar**: you enter bookings yourself and keep your guest records here. Bookings imported from channels appear in the same calendar.

## The calendar

**Calendar** shows six weeks for all properties (or the one chosen at the top). Colours show the state of each stay:

| Colour | Meaning |
|---|---|
| Orange | Awaiting payment or check-in — portal locked |
| Light green | Ready — portal unlocked |
| Dark green | In-house |
| Grey | Completed |
| Striped | Blocked dates |

Click a bar to open the booking, or click an empty day to create a booking on that date.

![The calendar with bookings and blocked dates](/site/img/docs/d-calendar.webp "The calendar with bookings and blocked dates")

## Create a booking

**+ New booking** asks for property, dates, guests (adults and under-18s), the guest's name and contact details, where it was booked and an optional price. Tick **Email the guest portal link now** to send the invitation straight away. Overlapping bookings are refused unless you confirm.

## Edit, cancel, reinstate

Open a booking to:

- **Edit booking** — dates, guests, contact details, internal notes, *no deposit for this booking*.
- **Cancel booking** — frees the dates; the guest portal shows the cancellation. Refunds are made in Revolut or your channel.
- **Reinstate** — undo a cancellation.
- **New portal link** — the old link stops working immediately.

## Block dates

**Block dates** reserves days for owner stays or maintenance. Blocks are part of the iCal export, so other channels close those dates too. Click a striped block to remove it.

## iCal export

Every property has a private iCal URL (**Settings → Properties → Settings → iCal export**). Paste it into Airbnb, Booking.com or any calendar to block dates booked here. Renew the URL if it was shared by mistake.

## Arrivals, departures, stayovers

- **Arrivals** — sorted by check-in, with filters *awaiting payment*, *ready*, *in-house*, *completed* and quick KPIs.
- **Departures** — sorted by check-out, with deposits to release.
- **Stayovers** — who sleeps in your properties tonight.

Every list can be exported as CSV.

![Arrivals](/site/img/docs/d-arrivals.webp "Arrivals")

![Stayovers](/site/img/docs/d-stayovers.webp "Stayovers")

## Guest directory

**Calendar → Guests** lists every guest with their stays. Guests are added automatically from bookings and online check-ins. Open a record to correct details, add notes, or **Erase (GDPR)** — the bookings remain, personal check-in data of past stays is removed.

## Frequently asked questions

### Can I mix local and channel bookings on one property?

Yes. Bookings you create by hand stay local; imported channel bookings are updated by the channel. Overlap checks consider both.

### How do I import my existing bookings?

Connect your channel (see the channel manuals), add them by hand, or use the [API](/docs/api-quickstart) to create them in bulk.